Don’t Get Hysterical Over Historic or Historical

Driving south on I-5 from Vancouver, B.C., to Seattle recently, our car passed several signs for sites related to Puget Sound history, directing drivers to various historic districts or historical parks and museums. As our region’s duly appointed deputy of the Proofreader General of the United States (PGUS), I wondered which of these collaborations of local groups and state Department of Transportation sign-makers were grammatically accurate. Should it be historic or historical, or are the two similar words interchangeable?

According to the Associated Press Stylebook, “a historic event is an important occurrence, one that stands out in history. Any occurrence in the past is a historical event.” But should the same rule apply to buildings, neighborhoods or districts? Are these places merely old, or did something significant occur there? The Grammarist website notes, “Buildings, villages, districts and landmarks deemed historically important are often described as historic because they are historically significant in addition to being of or related to history. Societies dedicated to recognizing and preserving these things are called historical societies because they are concerned with history but not momentous in themselves.” So a historical society might be responsible for maintaining a historic site. Got it?

The best and most thorough discussion of proper usage of historic or historical that I’ve found is this one. Its author points out the other wrinkle in this conundrum: Is it correct to put “a” or “an” in front of historic or historical? (Unless your audience is British, there’s little debating “a” is the correct way to go.)

So what about those I-5 road signs? As the late columnist and linguist William Safire said, “Any past event is historical, but only the most memorable ones are historic.” So when it comes to the Klondike Gold Rush National Historical Park in Seattle, the Fairhaven Historic District in Bellingham and the “historic waterfront” of LaConner, we’ll let the tourists judge for themselves. If they can’t make up their minds, hire an editor.

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How to Accentuate the Appositive

Commas can be  a writer’s best friend, but lately I’ve seen too many sentences  like this one:

Left-handed pitcher, Todd Jones, won 10 games for the Mariners last season.

Wyoming naturalist, John Smith, attended the reception.

Why commas in those sentences? In my opinion, inserting those two mental pauses disrupts the flow of the sentence. When that happens, the reader may stop.

The commas are not necessary. Both sentences seem to treat the proper names “Todd Jones” and “John Smith” as appositives, not as the subjects of the sentences. An appositive is a noun or noun phrase that immediately follows and renames another noun or noun phrase. “Todd Jones” and “John Smith” qualify, I suppose, but as the Associated Press Stylebook notes, “A decision on whether to put commas around a word, phrase or clause used in apposition depends on whether it is essential to the meaning of the sentence (no commas) or not essential (use commas).”

In the sentences above, surely the names of the pitcher and senator are essential. So dump those commas. To keep these sentences grammatical and improve their flow, they could be rewritten in one of two ways:

Todd Jones, a left-handed pitcher, won 10 games for the Mariners last season.

John Smith, a Wyoming naturalist, attended the reception.

This is a more traditional use of the appositive, adding more specific description to the proper noun that precedes it. While the nonessential phrase “left-handed pitcher” and “Wyoming senator” could be dropped without destroying the sentences, the reader’s pause for the comma is shorter, less pronounced. The reader is willing to put up with the pause because the words and pause seem natural, like everyday speech.

However, my editing preference would be the leaner versions below, which eliminates the need for commas:

Left-handed pitcher Todd Jones won 10 games for the Mariners last season.

Wyoming naturalist John Smith attended the reception.

Putting the adjective phrase before the noun is terser, quicker to the point. Writing is all about establishing rhythm and flow, making the words easy to follow. When your ideas are strong, editing can make them stronger. See what a good editor can do for your writing.

How to Distinguish the Hyphen from the Dash

The last thing I expected on a football weekend across the country in North Carolina was a grammar lesson. But that’s what I got in Winston-Salem, sometimes referred to as “the Dash.” Or so I had read.

I asked a volunteer at the visitors’ center if the city (and more recently, its minor-league baseball team ) took the nickname from the punctuation mark between the names of what were originally two adjacent towns (they officially merged in 1913). “No, she said, pointing to the tiny spot on a poster. “That’s not a dash, that’s a hyphen. A dash divides; a hyphen unites.”

We both chuckled, but I knew she had a point.

According to the website (I kid you not) dashhyphen.com:

“The hyphen is the shorter mark. often used to link two or more words together. For example: user-friendly, part-time, up-to-date, back-to-back. Note that a hyphen never has spaces on either side.

“The dash is the longer line used as punctuation in sentences – coming in between words (as in this sentence). It can also be used – as here – in pairs. For example: Paul sang his song terribly – and he thought he was brilliant!

He’s won the election—granted, there was only a low turnout—but he’s won!”

The eagle-eyed among readers of the preceding sentences may have noticed they included two different types of dashes, perhaps heightening the confusion. “The en-dash is the shorter version of the dash, named en-dash as it should be the same length as the letter ‘n,’ dashhyphen.com says. “The en-dash should always have spacing before and after. The first example above uses the en-dash. The em-dash is the longer version, named em-dash as it should be the same length as the letter ‘m.’ The em-dash should never have spaces before or after it. The second example above uses the em-dash. The first version, the en-dash, is the most commonly used form.” See dashhyphen.com for more detailed  information.

I smiled at the visitors’ center volunteer. “So ideally, you’d like this city and its baseball team to be nicknamed the Hyphen, not the Dash?” I asked. She nodded affirmatively.

Good luck with that, I thought. When good grammar and catchy marketing clash, we know what wins.

When you need a little help in either area, consider an editor.

Don’t Forgo This Foregone Conclusion

Granted, writers don’t use the words “forgo” and “forego” too often. Many don’t realize that while both action verbs sound the same (homonyms), they mean something different. A conclusion can be foregone, for instance, but you forgo a decision. Huh?

Don’t fret, even the professionals get confused. Here’s a Washington Times headline from Oct. 1, 2014:  “Skipping the flu shot? CDC chief warns healthy adults to not forego flu vaccine.” Sorry: Adults who ignore this warning will forgo the vaccine, not forego it.

The phrase “a foregone conclusion,” meaning a result anticipated before it happens, is the most familiar usage of forego. In that phrase, foregone is the past participle of forego, which means to precede. Unfortunately, forgone (which again sounds the same) is the past participle of forgo, which means to do without.

And here’s the rub: Some dictionaries list forego as an alternate spelling of forgo, and forgo as an alternate spelling of forego. If that’s not bad enough, consider the past tense of these verbs: forewent and forwent. Who in their right mind wants to try using those two words in a sentence?

My recommendation: Let’s forgo both of them. Use precede for forego and abstain for forgo.

By the way, if you didn’t remember what past participle means, it might be time to throw up your hands and find an editor.

Collective Nouns and Pronouns the Right Way

One of the most frequent errors I see in newsletters, emails and even in the media is non-agreement of collective nouns and pronouns. Most people know that collective nouns take singular pronouns (that is, a company wins its award, not their award). When the collective noun in question is a company or team name, however, confusion reigns; all the more so if the proper name is plural. Two recent examples:

AgriLife is one of the country’s largest purveyors of products for a simpler lifestyle. They have been very successful providing cheese-making kits to their customers for the past two years.

Smith Brothers Food Markets wants to emphasize their growing line of cleaned and pre-cut vegetables for busy, active cooks.

Team: Singular or plural pronoun?

In both sentences, all the pronouns should be singular (it, its, itself, not they, their, themselves). While generic collective nouns (such as army, crowd, team) can be singular or plural, depending on whether the group is acting in unison or as individual members, named businesses, schools and organizations are always singular.

This seems logical to me. Many individuals comprise a business, company, governmental unit. school, or team, but each organization operates as a single entity.

As noted above, however, when the members of an unnamed group act in unison, everyone doing essentially the same thing at the same time, then the collective noun is singular and requires singular pronouns for agreement. But when an organization’s members act as individuals, taking separate or different actions, then the collective noun is plural and requires plural pronouns for agreement. While grammatically correct, this generates awkward-sounding sentences:

At the rehearsal, the cast took their places so that each actor could see the spacing between them.

The council disagree whether they should overturn the mayor’s veto.

If deciding whether a particular collective noun should be considered singular or plural confuses you, there are ways to write around it.

• Substitute a plural noun for the collective noun, allowing use of the more natural-sounding plural pronouns: The cast (actors) earned $500 each for their roles.
• Add the word members after a collective noun. Members, serving as a plural antecedent, requires a more natural-sounding plural pronoun: When the curtain falls, the cast members take their bows. The council members voted to return the surplus money to the taxpayers.

Still having a hard time with this collective thing? There’s a smarter, more effective alternative: Give up and hire an editor!

 

Improve Your Interviewing Skills

Among my many aggravations, none is more constantly inview than bad interviewing. Not interviewing for a job, but interviewing in an information-gathering, journalistic sense. Bad examples appear every day on TV, radio and the Internet.  Most of these talking heads don’t know how to conduct an interview. They make me want to holler.

In my dual roles as newspaper editor and professor of news writing, I taught and coached many inexperienced and aspiring journalists in how to conduct interviews. Not so they would become “gotcha” interviewers like Mike Wallace, but to help them come away from each interview with useful information and catchy quotes for their articles.  But interviewing people is hard, and it’s a hard skill to develop. An interviewer own confidence and personality are part of it, but there are also mechanics involved.

John McPhee

I recently noticed many of the points I had stressed in my classes and training sessions were reiterated in a 2014 New Yorker article by Pulitzer Prize-winning author John McPhee, who regularly contributes essays about writing to that magazine. A few of the interviewing tips we have in common (with McPhee’s words in quotes) are:

• “Use a tape recorder, yes, but maybe not as a first choice — more like a relief pitcher.”
• “Don’t rely on memory.” Regardless of how you’ve accumulated notes or recordings from an interview, transcribe them and flesh them out as soon as possible afterwards.
• “Make clear what you are doing and who will publish what you write.” In other words, don’t take notes surreptitiously, when you think no one is looking.  Do it openly, and be up front about who you are and why you are asking these questions.
• “Display your notebook as if it were a fishing license.  While the interview continues, the notebook may serve other purposes, surpassing the talents of a tape recorder. As you scribble away, the interviewee is, of course, watching you. Now, unaccountably, you slow down, and even stop writing, while the interviewee goes on talking. The interviewee becomes nervous, tries harder, and spills out the secrets of a secret life, or maybe just a clearer and more quotable version of what was said before. Conversely, if the interviewee is saying nothing of interest, you can pretend to be writing, just to keep the enterprise moving forward.”
• “If doing nothing can produce a useful reaction, so can the appearance of being dumb.”

I’ve got a few a few more suggestions about interviewing.

• An interviewer’s  most valuable questions are follow-ups  to the previous question that elicit further response: For example, “why?” “how?” “what did you mean?” or “could you please repeat that?”
• Keep questions short while encouraging longer responses by asking the followup questions above.
• Never suggest an answer with your question. For example, the question “How huge was that decision?” leads the responder to the prescribed answer. Questions should let the interviewee supply the descriptions, not merely agree with or refute the questioner’s.
• Make an interview as conversational as possible. Look at the interviewee. Don’t let note-taking bog it down.
• Before the interview, find out as much as you can about the person you’re interviewing.
• Have at least a short list of questions ready when you start, and always be ready with the next question. Don’t allow dead air.
• If you have questions that might irritate the interviewee, save them for last.
• Don’t ask stupid questions.

McPhee also agrees with my personal philosophy on editing quotes to enhance their conciseness and communication without altering their content or meaning. “Once captured, words have to be dealt with,” he writes. “You have to trim and strengthen them to make them transliterate from the fuzziness of speech to the clarity of print. Speech and print are not the same, and a slavish presentation of recorded speech may not be as representative of a speaker as dialogue that has been trimmed and straightened. Please understand:  you trim and straighten, but you do not make it up.”

To bring that kind of editing sense and sensibility to your own documents, you probably need a professional. Hire an editor.

 

New Evidence That Every Word Counts

A Seattle attorney had a traffic-camera-generated speeding ticket dismissed recently, and he didn’t deny he was speeding. He won because there were too many words on the sign warning motorists to slow down.

The sign said the posted 20 mph speed limit would be enforced “WHEN LIGHTS ARE FLASHING OR CHILDREN ARE PRESENT” in two-inch-high capital letters. But domestic law attorney Joe Hunt found a diagram in the federal government’s Manual on Uniform Traffic Control Devices that prescribes the shorter phrase “WHEN FLASHING” for that sign. Hunt argued that with more words, the posted sign was harder to read, diminishing the driver’s ability to heed it before a mounted, automated camera enforces the 20 mph school zone. According to Washington State law, automated camera zones must comply with the federal manual.

After the ruling, the City of Seattle announced that Department of Transportation crews will replace 40 such signs before school resumes in September. The new signs will read “WHEN FLASHING.” Fewer words that are more concise, more emphatic, easier to read and comprehend.

It’s amazing what a little editing can do. “Shorter language is easier to comprehend,” spokesman Neil Gaffney of the Federal Highway Administration noted in the Seattle Times.

If you ever need an editor to condense, organize and hone your own writing, look no further.

http://MikeGreenstein.com

Another pair of eyes can make a big difference.

Incidentally, attorney Hunt estimated the dismissal of his $189 ticket cost him about $578 in services, equipment and fees. Hiring an editor is much cheaper than a hiring a lawyer.