What an Editor Does, for the Most Part

To edit a document, whether it’s a single-page letter or a lengthy article, I try to read it, beginning to end. If  I can keep reading all the way to the end without stopping, then the writer has done a pretty good job. If I can’t get through the first paragraph, well, the writer may need some help.Regardless, I skim to the end of the document. Then I go back to the beginning and start playing with the words.

Pen in HandTo begin, I must first know the purpose of the document, its desired length and its intended audience. Those three variables determine the language and style that will be utilized.

When I edit the writing, I am not  necessarily looking to cut. I edit the writing to:

  • Omit needless words.
  • Aid clarity. 
  • Vary language, so specific words are not used too often, such as twice in one sentence or paragraph, or in related headlines.
  • Vary sentence length and punctuation to establish a conversational rhythm and flow to the writing, or vary the rhythm for effect.
  • Ensure adequate transition from sentence to sentence, paragraph to paragraph, section to section.
  • Capture and keep a reader’s attention.
  • End on a definitive note.

Good editing should not change the original voice of the writing, just make it communicate better and more efficiently.


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Filed under Editing Tips, Writing Tips

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